Tool Box

Issue No. 9 - February/March 2003

How to Find More Time in Your Day

Rules for handling paper

by Reg Templer

Rules for Handling Paper, A guide to help you find more time in your day.

Deal with it as it comes in.

A simple filing system from A to Z is essential with simple manila folders—file everything under an alpha heading so you can find it again. For travel-related documents file them under ‘T’ for travel rather than Hotel, Meals etc.

For today's mail of 15 letters, BIN the useless junk mail right away. Prioritise all other mail.

For the most urgent tasks, place them in the Priority Action file on your desk and diarise it in your daily time management chart.

For the tasks that will take longer, break them into sections and allocate time each day to a part of them.

For tasks that require third party involvement, open a new folder to keep near your desk with that person’s name on it and put the paper into the file.

When you next see that person give them the paper from the file and let them deal with it.

For paperw...

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